Committees

All Board Positions

■ Attend all monthly WPG executive board meetings and general parent group meetings

■ Review Executive Board Norms

■ Report on relevant items during meeting

■ Attend West events whenever possible

■ Attend Superintendent coffees held at West 

■ Be a positive role model to parents, students, staff

■ Communicate to board any issues you may be aware of

■ Attend first day of school coffee

■ Be an advocate for all WEST students!

President

• Preside over WPG meetings, executive meetings and other special meetings, and prepare agenda

• Write monthly update for West World

• Meet with Principal monthly for status check-in

• Compose thank you blurbs for West World immediately after event is held

• Prepare the EVP for the position of President

• Oversee selection of events and ongoing chair positions with Events VP

• Write summer ePacket letter

• Host New Parent tour

• Attend monthly APG meetings

• Attend district Roundtable meetings

• Make presentations at new parent reception, staff luncheons and other various events

• Oversee WPG budget with Treasurer

• Stay abreast of issues regarding welfare of West kids, parents and staff; deal with policy issues

• Clearinghouse for district and school information

• Must have been on the Board previously  

• Serve on Nominations Committee current year & chair the year after leaving office

Vice-President

• Slated to serve as WPG Executive Board President for following school year

• Helps President and any other board position as needed.  Traditionally focuses on assisting in Allocations

Secretary

• Take all minutes at board meetings and general parent group meetings

• Proof notes with President within one week of meeting; revise and send out to board shortly thereafter

• Take all minutes at board meetings and general parent group meetings

• Save meeting notes on shared google drive, to be provided to District office at end of year

• Update WPG website as needed

Finance - Treasurer

• Preferably 2 year term

• Keep all bank accounts in order

• Update budget  and email out to board  before  each board meeting

• Pay bills, reimburse expenses, and makes deposits in a timely manner

• Follow up with unpaid families, annual dues (aim for 100% payment)

• Update and manage hillsboroughw.corecommerce.com

• Create and manage reimbursement requests google form and spreadsheet

• Manage birthday club purchase pass-throughs for West Librarian

• Distribute holiday gifts and end-of-the-year gifts to teachers and staff in a form of a gift card, check, via paypal/ venmo

• Keep track of classroom funds (based on # of students in class) and teacher’s birthday funds

• Work with the West School Secretary and HCSD Sr. Account Technician to create a PO and distribute teacher/ staff stipend

• Work with Allocations Chair to for annual allocations budget and projects

• Attend budget meetings as needed

• Work with events chairs and room parents to maintain budget

• Prepare West budget report for APG as needed and at year-end

Events

• Communicator (works with all event committees)

• Follow up & collect important info after each school event

• Oversee all Event committees; liaison with chairs as first point of contact with school regarding resources, volunteers, communications, marketing, etc.

• Purchase (as needed) gifts for teachers (flowers, cards)

• Coordinate with Grade Level room parents for flowers for Mr. Beams’ gift of flowers for Musical- be aware of each musical for the year so it is not missed

• Coordinate Teacher/ Staff Holiday and End of Year gifts - Work with Treasurer 3 weeks before.

• Report assembly ideas to board

• Prepare committee Google folders with budgets, event job descriptions and notes to hand out to all committee chairs

• Step in/help at events where needed and attend whenever possible

• Communicate available resources (table cloths, pop-up tents) 

• Write and send personal thank you note cards to event committee chairs after event

• Follow up with committee leads on best practices and document; pass down collected information to the next set of committee leads

• Assist and work closely with VP of Volunteers and help where needed

Service Learning Chair (Unofficial Board Position under Events)

• Act as a liaison between the Service Learning Project leads and the WPG Board

• Attend all WPG Executive Board meetings and WPG all school board meetings

• Act as West representative in District Service Learning Meetings and implement District-wide Service Learning Project at West (1x per year) 

• Propose and plan Service Learning Projects for the year (1 per trimester ); provide high level project details/ timeline for board and principal by the start of school year and provide detailed updates as project timelines approach

• Work with Project Leads and the Principal to come up with assembly or in-classroom curriculum ideas that support Service Learning

• Develop communication, signage and decor for Service Learning projects

• Filter/evaluate incoming service learning projects (including parent driven donation drives)

• Act as point of contact for local nonprofits (Samaritan House, etc.)

• Recruit Service Learning Leads for service learning projects; act as helping/guiding hands for leads through the projects

• Serve as point of contact to teachers throughout the year

• Develop responsibilities and deadlines for Service Learning Ambassadors (communicate via Google Classroom and parent emails) 

Allocations Chair (Unofficial Board Position)

• Work with Principal, WPG President & EVP to come up with ideas of how to spend annual allocation funds generated from parent dues as well as any funds given to the school from HSF. Allocations funds will be determined by the Treasurer.

• Research and purchase items needed and meet budget requirements

• Present ideas at Executive board meeting and publicize ideas at General WPG meeting

Volunteers Chair

• Find Committee Chairs and Volunteers for all school events and committees (work with Events Chairs)

• Ensure new kindergarten families are plugged in with all volunteer opportunities and Konstella

• Organize Volunteer Tea Celebration & Recruitment in Spring & continue the following Fall if necessary

  • Prepare signup sheets with updated job description and needs

• Make sure jobs descriptions and positions (open & filled) are entered into Konstella in the summer

Communications VP

*Normally 2 year commitment*

Recommended to be 2 candidates for each part.  They may share these responsibilities:

1. Manage community-WPG emails

2. Create and post social media messages (IG & FB)

PART 1 “Konstella Coordinator”

• Manage Konstella, send out Wednesday Wrap Up every other week (summary of upcoming important events), create West calendar in Konstella, create classes and manage student placement at beginning of the year

• Assist volunteer/event chairs in related Konstella activity (ex: creating sign-ups, announcements, etc.)

PART 2 “Eblast Coordinator”

• Publish WestWorld every other week

• Help draft, format and edit eBlast messages in collaboration with the President and Principal

• Run blurbs by Principal and President for approval before submitting to district by deadline

• Manages other communications members, ex: Website Coordinator & Social Media

Trustee Representative

• Attend monthly Board of Trustees meetings (August thru June), usually in the evening

• Review the monthly posted Board of Trustee agenda and supporting documents to become familiar with the meeting content prior to meeting

• Prioritize and communicate in writing and/ or verbally at the WPG meetings events/ activities/ communication that could impact West Hillsborough and the District as a whole

• Forward any appropriate documents to the WPG board from the Board of Trustee meeting

School Site Council (Nominated by School Site Council)

The West Site Council meets one Wednesday afternoon per month during the school year.  The Council is made up of a minimum of three parents and three teacher representatives in addition to Principal Mata. 

At the start of the academic year, the Site Council's primary responsibility is to review, modify and approve the SPSA (Single Plan for Student Achievement) which merges the district's educational goals with issues that West in particular wants to emphasize.

The Site Council has the flexibility to drive its own agenda throughout the remainder of the school year and broach any topics that members find interesting.  Site Council's biggest project this year was organizing West's first annual Screen Free Week which occurred this past week. Additionally, we had in depth conversations with the district's IT manager to aid in the development of the new district website coming online next year.  We hosted conversations with HPD on school safety and emergency preparedness.  In the past, we've also had specialists come to inform on Mathletics, ILab and Foreign Language.  We've also had presentations from the district's Director of Educational Services and Superintendent.

Each of the nine Art-in-Action-program levels offers at least twelve sequential, age-appropriate lessons, providing a high-quality visual art curriculum. These multifaceted lessons are designed to develop students' critical-thinking skills, creative confidence, hands-on abilities, visual literacy, self-esteem, and an appreciation for diverse cultures.

If you are interested in teaching or assisting with Art in Action at West School, please contact our AiA Chair, Tim Garnett, at timgarnett@hotmail.com. All art lessons, including detailed instructions, supply lists, and lesson plans are available on the Art in Action website.

Hillsborough Television is broadcast by the Hillsborough City School District in Hillsborough, California. The district has three elementary schools (North, South, and West) and one middle school (Crocker). Through the HTV program parent volunteers collect video footage of school events. Video clips are edited and broadcast on our local access cable station - Comcast Channel 27 - and some are posted to our Vimeo Site. Click on the Collection of Channels at the top of this page to view these videos. 

Thanks for visiting us online!

We invite you to get involved with the Service Learning Committee at West School. Our mission is to foster community awareness, outreach, and service through various projects that strengthen our connections within the community.

We have several opportunities to participate this year:

• Volunteer on a project: Lend a hand with one of our many initiatives.

• Be a classroom helper: Support our educational programs.

• Be a liaison to a non-profit: Help us build partnerships with local organizations.

• Be a leader/co-leader: Take on a leadership role for a service-learning project.

Please consider signing up to contribute to these important efforts.